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SEMC Exhibitor Terms and Conditions

Assignment of Exhibit Space

 

SEM2023 Sponsors will receive first choice of exhibit booth.

Exhibitors who pre-register for on-site booths and renew their membership will receive next choice of exhibit booths. Remaining booth assignments will be made on a first-come, first-served basis upon receipt of reservation. Every effort will be made to honor first-choice locations, but preferred sites are not guaranteed.


Galt House Hotel, Archibald Ballroom Floor Plan 


Take a virtual Tour of the ARchibald Ballroom at the Galt House Hotel

Payment Schedule

Corporate Friend/Partner members must renew by August 31, 2023 to reserve a booth for SEMC 2023 Expo at The Galt House Hotel in Louisville, Kentucky.

    CANCELLATION

    Booth cancellations and requests for refunds must be in writing to the SEMC Office. If received prior to September 30, 202 there will be an 80% refund. Cancellations received after September 30th will not receive a refund.

    REGULATIONS

    1.     All booths must be open during Resource Expo hours. Each exhibitor must wear an official exhibitor’s badge to gain admission to the exhibit area and to conference programs and events. Badges cannot be exchanged among representatives.
    2.     SEMC reserves the right to modify Resource Expo hours
    3.     Exhibits must not project beyond the space allocated or obstruct the view of other exhibitors. Noise levels must not interfere with neighboring exhibits.
    4.       Exhibit booths may not be dismantled or packed before the close of the show at 5:30 pm on Tuesday, November 14, 2023.
    5.    Each party involved in the exhibition – hotel, owners, leasing association (sponsor), and exhibitor – agrees to be responsible for any claims arising out of their own negligence or that of their employees or agents. b) Each party agrees to be responsible for their own property through insurance or self-insurance and shall hold harmless each of the other parties for all damages caused by theft and those perils normally covered by fire and extended coverage policies. Proof of such coverage must be presented to facility management upon request of same in a prompt and timely manner.

    6. SEMC 2023 Expo exhibitors will be provided with the Galt House contact for all extra services once booth registration is confirmed.

    7.     Shipping is coordinated by the UPS Store on-site at The Galt House Hotel.
    Shipping information can be found here
     
    8.      Solicitation in the Resource Expo by non-exhibitors and events set forth in this document if it is necessary to meet program and conference needs is prohibited. Non-exhibitor solicitors will be asked to leave the Expo.