Assistant Registrar for Collections - Arkansas Arts Center - Little Rock, Arkansas

  • 02 Aug 2017 12:25 PM
    Message # 5008675



    The Arkansas Arts Center, the state’s premier institution for the visual and performing arts, seeks qualified applicants for the newly created position of Assistant Registrar for Collections. The Assistant Registrar for Collections will assist in planning and implementing all aspects related to the museum’s internationally renowned collection, which specializes in drawings and contemporary craft. Working in close collaboration with the Registrar for Collections, Curators, Head Preparator, Assistant Preparator, and related Exhibitions staff, the Assistant Registrar for Collections assists with managing and maintaining the nearly 15,000 objects in the permanent collection including, but not limited to: registering, cataloguing, numbering, storing, retrieving, handling, inspecting, and shipping, as well as the maintenance of all files related to the objects. Further, the Assistant Registrar for Collections will play an active role in preparing, packing and safely relocating the collection in advance of the Center’s planned renovation and expansion, which is slated to commence in late-2019.


    ·         Assists with developing and implementing collection management policies and procedures in accordance with best practices established by the American Alliance of Museums.

    ·         Assists with registering, cataloguing, storing, retrieving, handling, inspecting, packing/unpacking, and shipping of all objects in the permanent collection. The Assistant Registrar for Collections will participate in the design and manufacture of long-term storage solutions for the collection, such as storage mounts, etc.

    ·         In collaboration with the Registrar for Collections, the Assistant Registrar for Collections completes and maintains all paperwork related to the collection including: incoming and outgoing receipts, loan agreements, shipping documents, condition reports, checklists, reports, photographs, etc., as well as object files, including the rearrangement of current object files in new file storage.

    ·         Regularly inspects collection artwork on display in galleries and coordinates care of same with preparators and or/contract conservators. Monitors safe environmental controls for collections and generates weekly reports.

    ·         Monitors and procures supplies needed for storage of collection objects and records, including archival folders and boxes, acid-free tissue, storage equipment, hardware, etc.

    ·         Assists with the movement of all artwork into/out of collection storage and maintains current location records for all objects. Conducts, together with the Registrar for Collections, regular inventories of artwork in collections storage.

    ·         The Assistant Registrar for Collections will serve as Rights and Reproductions coordinator for the Arkansas Arts Center, fulfilling such duties as processing Image Reproduction requests, coordinating necessary photography, and preparing and distributing invoices for Reproduction requests.

    ·         Aids in scheduling and supervising of activities in the Donald W. Reynolds Center for Drawing Research and Education, including assisting qualified scholars and students in their research of collection artwork.

    ·         Working in close collaboration with Exhibitions staff, the Assistant Registrar for Collections may assist with the matting, framing, and installation of the permanent collection.

    ·         Assists Chief Curator with the development of annual departmental budget, including providing cost estimates for collection maintenance supplies, collection storage supplies, general supplies, and conservation needs.

    ·         Assists the Registrar for Collections in all duties and any other duties necessary to ensure successful operations of the Exhibitions Department of the Arkansas Arts Center.

    ·         Other duties as assigned.


    Bachelor of Arts degree (B.A.) in Museum Studies, Art History, Public History, or a related field; or two years related experience and/or training; or equivalent combination of education and experience; familiarity with Art History, especially drawings and contemporary craft. Proficiency with Microsoft Office and collections management software, preferable Gallery Systems (EmbARK, TMS, etc.). Knowledge and demonstrated experience of best practices in safe handling and storage of artwork (2D and 3D).

    Please submit cover letter and resume to  While this position is open until filled, the AAC reserves the right, once interviewing has begun, to stop accepting applications.