The Harn Museum of Art at the University of Florida is seeking a Financial and Accounting Analyst who will be responsible for fiscal matters for the museum and will provide training and guidance to museum staff in the preparation of budgets, financial statements, expenditures, receipts, and entrepreneurial activities. This includes management of the budget process, cash flow management and full responsibility for financial reporting. This position also supervises the activities of the Finance Office, managing the staff and their activities, reviewing processes, and promoting efficiency and streamlining activities where appropriate. In collaboration with the Director of Finance and Operations and the Museum Director, the Financial and Accounting Analyst develops, coordinates, and implements fiscal policy for the Harn Museum of Art. This individual is responsible for maintaining accounting systems for all state, grant, auxiliary and foundation funds.
• In collaboration with the Director of Finance and Operations, is responsible for the coordination of all financial activities and that the museum’s accounting and financial functions are performed effectively. Serves as the direct contact on accounting/financial matters.
• Manages the museum’s budget process, working with staff to prepare the museum’s annual operating and capital budgets. Develops budgets by providing data analysis in spending projections for current and future fiscal periods. Monitors departmental and overall museum budgets.
• Anticipates cash flow projections throughout the fiscal year. Monitors fiscal expense and income actualizations.
• Directs cash activities to maintain appropriate cash levels. Establishes and maintains accounting control over the museum’s unrestricted, restricted and endowment funds.
• Prepares, reviews and analyzes financial reports, ensuring that the museum’s financial condition is in accordance with the guidelines established by the University of Florida. Provides financial reports, such as but not limited to, income statements, balance sheets, budget-to-actual reports, annual reports, cash flow projection reports, project and ad hoc reports, etc.
• Prepares annual financial statements to be published in the museum’s annual report. • Produces ad-hoc reports and executive summaries for analyses. Prepare graphs, charts, slides, etc., as necessary to communicate effectively. May prepare presentations or status reports for other departmental activities as requested.
• Coordinates the preparation of the financial portion of all grant reports and billings to ensure compliance with requirements and policies of funding sources. Prepares any specialized external grant financial reports and final financial reports for funding agencies.
• Enters grant proposal budgets in UF’s grant system and monitors routing and workflow approvals.
*In collaboration with the Human Resources Manager manages effort and space reporting.
• Forecasts grant salary expenditures and required cost sharing for Effort Reporting.
• Develops strategies and implements short- and long-range plans to strategically advance the financial affairs of the Harn Museum of Art with respect to monetary and human resources and the institution’s goals and objectives.
*In support of museum leadership, produces accounting and related financial reports and analyses for the museum store, museum rentals, educational programming, and traveling exhibition auxiliaries to ensure sound fiscal administration, while advancing the entrepreneurial activities of the museum.
• Manages and coordinates all PeopleSoft, Blackbaud, and internal accounting system activities.
• Conducts meetings to review topics, such as, but not limited to, financial priorities, income and expenditures, strategic plans, budget and project development and reporting, and financial statements.
Bachelor's degree in an appropriate area and four years of relevant experience.
Expected Salary: $60,500 - $71,000
• Master’s degree in an appropriate area of specialization strongly preferred
• Accounting degree and CPA strongly preferred
• Experience with UF accounting and systems preferred
• In–depth knowledge of Generally Accepted Accounting Principles, sales and unrelated business income tax, state and federal grant regulations, and other federal and state laws
• Familiarity of foundation accounting concepts/practices desirable
• In-depth knowledge of accounting and budgetary systems, financial records, accounting controls and procedures
• Extensive use and knowledge of computerized accounting applications and spreadsheet software, knowledge of
• PeopleSoft and Blackbaud accounting system or similar systems
• Demonstrated ability to communicate, motivate, lead and relate effectively to a wide variety of individuals
• Exceptional and demonstrated analytical and organizational skills
• Strong interpersonal/communication skills to foster effective working relationships at all levels
Applications must be submitted online at
https://jobs.ufl.edu (Job Search 522779)
or Details - Financial and Accounting Analyst (ufl.edu)
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