Development Coordinator - The Frist Art Museum, Nashville, TN

  • 29 Dec 2020 6:43 PM
    Message # 9497621

    Development Coordinator (Full-time, Non-Exempt)

    Date Effective:  December 2020

    Supervised by:  Director of Development

    Supervises:   N/A                        

    The Environment: The Frist Art Museum, located in Nashville, Tennessee, is the premier visual arts organization in the region. It is a noncollecting art museum, with some exhibitions developed in house and others on loan from major institutions from across the country and around the world. The Frist Art Museum is committed to presenting top-quality exhibitions, offering informative and engaging programming for visitors of all ages, and being a welcoming environment for everyone. Its policy on diversity, inclusion, equity, and accessibility concerns all aspects of operations, from the make-up of staff, volunteers, trustees, and vendors, to the implementation of in-gallery and outreach programs for visitors and the community. The staff observes core values of integrity and courtesy to guarantee that the museum is a pleasant place to work and to visit.

    Job Summary:  The Development Coordinator is responsible for the organizational accuracy and general office management of the development department. S/he works closely with the Director of Development to ascertain that all information is correctly and timely flowing internally and externally of the department. Effective correspondence and database managementwill be the primary duties of this position.

    The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive.   Other duties may be required and assigned.

    Essential Job Functions:

    • Organize and manage written correspondence for donations received by the development office (i.e. Renewal letters, acknowledgement letters to donors, end of the year tax letters, funder recap reports, etc.)
    • Oversee database gift entry for membership, annual fund, gifts-in-kind, and general contributions received by the Development office
    • Oversee the creation and auditing of donor and mailing lists for the development team
    • Create development transactions and metrics reports
    • Work with front of house and back of house staff to reconcile gift and constituent information to conform with best practices
    • Reconcile all received revenue with the finance team
    • Keep all contact information up-to-date in the database
    • Assist with the pre, during, and post Development Council meeting production
    • Oversee the management of digital and hardcopy transactions filing
    • Assist in preparing and maintaining department budget, and process invoices
    • Assist in fulfillment of benefits for members and sponsors
    • Answer telephone calls addressing donor/member questions and concerns
    • Perform practical troubleshooting
    • Provide assistance for development duties as assigned

    Education/Work History:  Bachelor’s Degree; 1+ year of working in an office environment; Preference given to candidates who have development office, database management, and/or customer service experience.

    Skills and Abilities:

    • ·       Ability to represent the Frist Art Museum in a professional way to donors, potential donors, and the general public locally, regionally, and nationally
    • Excellent oral and written communication skills
    • Strong attention to detail
    • Ability to prioritize and meet deadlines
    • Ability to be a self-starter and problem-solver
    • Experience with donor databases, preferably Altru
    • Possess excellent interpersonal skills and be able to work well and interact with a broad spectrum of personalities and diverse populations
    • Support development department in special events, donor relations, and general duties as needed (potentially, some evenings and weekends)

    Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

    •               Lifting materials up to 50 pounds
    •               Stooping, bending, kneeling
    •               Standing for long periods of time

    ·                     Working at computer for long periods of time

    In compliance with the Americans with Disabilities Act, the Frist Art Museum will provide reasonable accommodations to qualified individuals with disabilities.

    Interested candidates should send their resume, references and salary expectations to:

    Frist Art Museum

    919 Broadway

    Nashville, Tennessee 37203-3822

    Email: or Fax: (615) 244-3339

    Attention: Sheri Horn, Human Resources Manager

    The Frist Art Museum is an Equal Opportunity Employer

    Women, minorities, and individuals with disabilities are encouraged to apply.


    Last modified: 08 Jan 2021 4:05 PM | Zinnia Willits (Administrator)