Programming Assistant - Crystal Bridges Museum of American Art, Bentonville, AR

  • 04 Aug 2022 3:59 PM
    Message # 12873625

    Position Summary
    The Programming Assistant is an integral member of the Performing Arts team who contributes to the programmatic vision through curatorial and administrative support. A strong interest in and experience with performing arts is required. Through curatorial research and administration, the Programming Assistant supports an active team in the research, planning and implementation of a wide range of Performing Arts programming including: Dance, Theater, Performance Art, Music, Film and Residencies.

    The incumbent will be in regular communication with artists and their representatives, external contractors, and community partners. They will be knowledgeable of all programs in the Performing arts Department and act as a bridge between idea generation, practical production and audience experience. Depending on the background and experience of the incumbent, this role will also include developing programs under the supervision of the Programmers.
    The Programming Assistant regularly performs administrative tasks that are complex in nature and require considerable discretion and confidentiality. The Programming Assistant must be consistently professional, approachable, proactive, and be able to organize and balance multiple tasks. Regularly, the Programming Assistant will be responsible for working across multiple, overlapping timelines and insuring all external and inter-departmental communications are clear, timely, and documented.

    The Programming Assistant reports jointly to the Programmer, Theater & Dance and Programmer, Music & Festivals, and works closely with the other members of the Performing Arts department, as well as with team members in Operations, Box Office, Communications, Engagement, Visual Arts, Special Events and other colleagues within Crystal Bridges.

    Principal Responsibilities

    • Assist Programmers with research and content development for the ongoing program of performances, presentations, commissions, and artist residencies
    • Assist Programmers with writing, including program notes, program descriptions, marketing copy, wall texts, content guides for use internally, and catalogue entries
    • Deliver programs under the supervision of the Programmers
    • Assist in the design, development and presenting of internal and external share outs
    • Assist with development, maintenance, and monitoring of Performing Arts budget
    • Lead venue tours and brief staff and volunteers on program details
    • Assist in providing organizational support for Performing Arts projects, including scheduling project meetings, booking meeting rooms, preparing agendas and sending out notes focused on next steps
    • Manage incoming telephone calls, e-mail and written correspondence for programmers
    • Assist with review and execution of contracts
    • Coordinate Performing Arts interns and volunteers
    • Assists organizing, maintaining, and archiving project files and documentation
    • Assists with project management of Performing Arts projects, working closely with the programmers, production team, internal departments, and various outside vendors
    • Perform additional duties as assigned
    • Additional Responsibilities
    • Answers inquiries in a prompt, professional manner
    • Ensures all inter-departmental communications are clear, timely, helpful, and documented
    • Provides suggestions to improve processes
    • Keep supervisor informed as to any issues or changes in project scope
    • Nudges colleagues as needed to keep projects on track
    • Make suggestions for keeping projects under or on budget
    • Helps foster team creativity, collegiality, timeliness, and mutual respect, to create experiences that engage and delight guests
    • Generates and contributes solutions as challenges crop up
    • Performs other duties as assigned

    Minimum Qualifications

    Education, Training, and Traits

    • Associate or Bachelors degree in Arts Administration, Curating, Art History or equivalent degree/experience required
    • Knowledge of Performing Arts including music, theater, dance, performance art required. Familiarity with Visual Arts desirable
    • Proven experience and success in project coordination and in meeting deadlines within fast-paced working environments
    • Experience with (or the ability to learn) specialized software systems is required, including TMS, EMS, Power Plan, and Financial Edge
    • Ability to work independently, as well as within a team
    • Ability to maintain the highest ethics as they relate to all aspects of curatorial endeavor and to understand and maintain the highest levels of confidentiality and discretion Work Experience
    • Minimum two years work experience in an arts environment, with performing arts experience preferred

    Licenses and Certifications:

    • Ability to obtain Passport for international travel

    Skills and Abilities:

    • Highly organized and detail oriented
    • Professional and approachable, with excellent communication, organizational and interpersonal skills
    • Ability to work independently, and facilitate teams of diverse personalities
    • Willingness to work weekends and evenings, and adjust hours, as required

    Desirable Qualifications:

    • Experience working with living artists and their representatives
    • Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Project, and One Note
    • Demonstrated knowledge of current practices in producing events, supporting residencies or equivalent experience

    Physical Demands and Work Environment:

    The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Physical demands: Occasionally, while performing the duties of this job, the employee may be required to travel independently regionally and in communities served. In the work environment described below, position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination. Vision abilities required by the job include close and distant vision. The person in this position will require the capability to move and be present onsite for extended periods of time during all phases of bump in, tech, rehearsal, presentation and bump out, and be able to navigate through the different Museum buildings and on the trails and grounds. When working in public spaces and performing arts venues, physical stamina is needed to lift and carry supplies, and at times, assist with other presentation related elements. Unimpaired hearing is required for this job.
    • Work environment: Work will be performed in an office environment, performance venues, museum spaces, and outdoors. When not in the office, the employee will be spending extensive amounts of time in the Museum buildings, grounds, and performance spaces. The noise level in the Museum work environment is usually low to moderate. Outdoor work will include walking the museums trails in a variety of weather conditions, and occasionally at night.

    About Crystal Bridges
    The mission of Crystal Bridges Museum of American Art is to welcome all to celebrate the American spirit in a setting that unites the power of art with the beauty of nature. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding American art. Crystal Bridges was founded in 2005 as a non-profit charitable organization by arts patron and chair of the museums board of directors, Alice Walton. Since opening to the public on 11-11-11, the museum has welcomed more than 5 million visitors and garnered 15,000 membership households. Some 280,000 school children have participated in the Willard and Pat Walker School Visit program, which provides educational experiences for school groups at no cost.

    Crystal Bridges takes its name from a nearby natural spring and the bridge construction incorporated in the building, designed by world-renowned architect Moshe Safdie. A series of pavilions nestled around two spring-fed ponds house the galleries and amenities such as a restaurant, museum store designed by architect Marlon Blackwell, and a library featuring more than 50,000 volumes of art reference material. In addition to the museums architecture, a Usonian house designed by Frank Lloyd Wright was preserved, acquired, and moved to the museum grounds in 2015, and a rare Buckminster Fullers Flys Eye Dome was installed in 2017, both providing access to American architectural masterworks in a natural setting.

    Sculpture and walking trails link the museum's 120-acre park to downtown Bentonville, Arkansas. A new entrance, elevator tower, and pedestrian bridge was added to the north side of the building in 2017, increasing access to the museums north lawn and newly enhanced North Forest Trail. More than 600,000 visitors a year utilize the museums five miles of walking trails.

    Crystal Bridges permanent collection spans five centuries of American artworks from early American to the present, and is always free to view. Crystal Bridges is committed to telling broad and inclusive stories by acquiring and showcasing the highest quality works by artists
    underrepresented in art history and conventional museum frameworks. Works such as Asher B. Durands Kindred Spirits, Gilbert Stuarts George Washington, and Georgia OKeeffes Jimson Weed are displayed alongside contemporary artists such as Kerry James Marshall, Maya Lin, Fritz Scholder, Jaune Quick-To-See-Smith, Felix Gonzales-Torres, and Amy Sherald represent some of the finest achievements in American art. The collection continues to grow, while the museum also offers temporary exhibitions that complement the collection and can also reveal arts connections to equality and justice.
    Crystal Bridges provides year-round programming for all ages. In 2019, more than 800 public programs and events were offered, including lectures, performances, classes, and continuing education for K-12 teachers. Crystal Bridges stays connected online with the full collection available via eMuseum, an award-winning app, a podcast called Museum Way, all available for free, and many of the museums lectures such as the Distinguished Speaker Series are on Crystal Bridges YouTube channel. An online-learning initiative provides opportunities for students and teachers with arts-based courses, as well as SmartHistory with arts history videos and essays. Crystal Bridges also offers two research fellowship programs. The Tyson Scholars in American Art program encourages and supports full-time scholarship that seeks to expand boundaries and traditional categories of investigation into American art and visual culture. The Reese Teacher Fellowship provides for research into the development of interdisciplinary connections between American art and core curriculum subjects of language arts, history, social studies, and the sciences. In addition, Crystal Bridges administers the awarding of the Don Tyson Prize, an unprecedented award recognizing significant achievements in the field of American art. Additional information about Crystal Bridges is available online at

    About the Momentary
    The Momentary is a new contemporary art space that opened to the public on February 22, 2020, in downtown Bentonville, Arkansas. A satellite to Crystal Bridges, the Momentary presents visual, performing, and culinary arts. The mission of the Momentary is to champion contemporary arts role in everyday life and explore the unfolding story of contemporary American arts in an international context by actively commissioning and exhibiting outstanding works that explore new ideas and inspire action. The Momentary was founded by the Walton family, based on the vision of Tom, Olivia, and Steuart Walton. The Walton Family Foundation is supporting this project as a way to enhance the quality of life in Northwest Arkansas. The Momentary welcomes all with free general admission. Additional offerings include an artist-in-residence program, culinary experiences including an Onyx Coffee Lab, indoor and outdoor gathering spaces, an outdoor festival space, and a gift store. For more information, visit The Momentary is located at 507 SE E Street, Bentonville, Arkansas 72712.


    Last modified: 05 Aug 2022 9:50 AM | Anonymous